A bill is an invoice you received. Qyri records what you owe a vendor, posts it to your ledger when you approve it, and tracks what you have paid against it.

Navigate to Purchases → Bills.

Creating a Bill

Click New Bill and fill in:

• Bill number — the supplier's own reference, so you can match it to their paperwork.
• Title — what the bill is for.
• Bill date and Due date — the date on the supplier's invoice and when it is payable.
• Category — an expense category. This is what drives the Expenses report.
• Currency — the currency the bill is denominated in.
• Tags — for your own grouping.
• Description and Notes — anything the bill does not capture.
• Line items — what was billed, with amounts, tax, and a category per line.

The vendor's name, email, phone, and address are carried onto the bill from the vendor record.

Approving a Bill

This two-step approval is what stops a half-typed bill from landing in your books. Once approved, corrections are made by reversing the bill and raising a new one, which keeps the ledger trail intact.

Recording Payments

Payments can only be recorded against an approved bill.

The bill's payment status moves Unpaid → Partial → Paid as amounts come in, and the outstanding figure falls each time. Once the balance reaches zero the bill is settled.

Categories

Every bill and every line item can carry an expense category — Office Supplies, Software, Rent, and whatever else suits your business. Categories are the grouping the Expenses report is built on, so categorising as you go is what makes that report useful. Uncategorised spend still appears in the report, just lumped together.

Exporting

The Bills list can be exported to CSV for your own records or for your accountant.

Related

• Vendors — the supplier directory.
• Expenses — track what you have spent and who you have paid.