Purchases
Manage purchase orders, vendor bills, and supplier relationships.
The Purchases module helps you manage the buying side of your business — from creating purchase orders to tracking vendor bills and managing supplier relationships.
How It Works
- Add Vendors — Build a directory of your suppliers with contact details and payment terms.
- Create Purchase Orders — Issue POs to vendors for goods or services you intend to buy.
- Receive Bills — When goods arrive or services are rendered, record the vendor bill against the PO.
- Track Payments — Mark bills as paid and monitor outstanding payables.
Features
Bill Statuses
| Status | Description |
|---|---|
| Draft | Bill created but not yet approved |
| Open | Approved and awaiting payment |
| Paid | Payment has been made |
| Overdue | Past due date with unpaid balance |
Tips
- Linking a Bill to a Purchase Order keeps your procurement records consistent and makes auditing easier.
- Vendor records can store bank details, default payment terms, and tax information.
- Approved bills flow through to Accounting automatically when journal entries are enabled.