Chart of Accounts
The account structure every transaction is classified against.
The Chart of Accounts is the list of accounts your transactions are recorded against. It is the skeleton of your ledger — nothing can be booked until an account exists to book it into.
Navigate to Accounting → Chart of Accounts.
The Chart of Accounts is for owners and admins.
The Five Account Types
| Type | Meaning | Examples |
|---|---|---|
| Asset | What the business owns | Bank accounts, accounts receivable, equipment, inventory |
| Liability | What the business owes | Accounts payable, credit cards, loans |
| Equity | The owner's stake | Owner's capital, retained earnings |
| Revenue | Income from trading | Sales income, service revenue |
| Expense | Costs of running the business | Rent, software, cost of goods sold |
The type of an account is not just a label — it determines which side of an entry it takes. Assets and expenses are debited; liabilities, equity, and revenue are credited.
Your Accounts
The page lists your accounts grouped by type, with the balance on each. Add an account with New account, giving it a name, a type, and a code.
Accounts Qyri Uses
Some accounts are connected to the rest of the workspace and are not really yours to rename:
- Accounts receivable — the account your sent invoices post into. Their outstanding balances are what Aged Receivables reads.
- Accounts payable — the account your approved bills post into.
- Revenue and tax accounts — where sent invoices and bills land their top and tax lines.
Renaming or deactivating one of these disconnects it from the documents that use it, and the affected documents will stop appearing in reports. Leave them alone unless you have a specific reason.
Codes
Codes are optional but worth using. A sensible numbering — 1000s for assets, 2000s for liabilities, 3000s for equity, 4000s for revenue, 5000s for expenses — makes the ledger sortable and makes anything you hand to an accountant readable at a glance.
Practical Advice
- Do not over-build it. Add the accounts you actually use. A long tail of empty accounts is harder to work with than a short, accurate one.
- Deactivate rather than delete. Once an account has transactions on it, removing it takes that history with it. Deactivating keeps the history and stops the account being offered on new entries.
- Add accounts before you need them. If you send an invoice before a revenue account exists, you will find out at the worst moment.